Booking Terms & Conditions

Effective date: September 6, 2026
‍These Booking Terms & Conditions apply to corporate travel planning and coordination services provided by Eurotourclub LLC.
Eurotourclub LLC is registered with the State of Florida as a Seller of Travel.
Registration No. ST46364.
1. Our Services
Eurotourclub LLC provides corporate travel planning and coordination services, which may include:air travel arrangements;hotel and accommodation reservations;airport transfers and ground transportation;meeting, conference, and event coordination;group travel logistics;destination services and local arrangements;itinerary planning and travel support.The specific services included in a booking will be described in the applicable proposal, quotation, invoice, or written agreement.Eurotourclub LLC may arrange services provided by airlines, hotels, transportation companies, venues, tour operators, and other independent suppliers.
2. Making a Booking
A booking request does not constitute a confirmed reservation.A booking becomes confirmed only when:Eurotourclub LLC accepts the request in writing;the client approves the proposal or itinerary; andany required deposit or payment has been received.The person approving the booking confirms that they are authorized to act on behalf of the client organization and the travelers included in the booking.
3. Prices and Payment
Prices, service fees, deposits, payment deadlines, taxes, and supplier charges will be stated in the applicable proposal, invoice, or written agreement.Unless otherwise stated in writing:reservations remain subject to availability until confirmed;prices may change before confirmation;airline, hotel, venue, transportation, and other supplier charges may change before payment or ticketing;a reservation may be released if payment is not received by the stated deadline.The client is responsible for paying all amounts shown on the applicable invoice. Payment must be made using a payment method accepted by Eurotourclub LLC.
4. Third-Party Suppliers
Many travel services are provided by independent suppliers. Each supplier may have separate rules relating to payment, cancellation, changes, refunds, baggage, schedules, check-in, and no-shows.Supplier terms may be stricter than these Terms. Any supplier cancellation fees or non-refundable charges will be passed on to the client when applicable.
5. Changes to a Booking
Requests to change a confirmed booking must be submitted in writing.Changes are subject to availability, supplier rules, price differences, rebooking fees, administrative fees, and any non-refundable amounts already paid.Eurotourclub LLC will advise the client of applicable costs before proceeding with a requested change whenever reasonably possible.
6. Cancellation and Refunds
Cancellation requests must be submitted in writing by the authorized client contact.Refund eligibility depends on:the terms stated in the proposal or invoice;the cancellation terms of the relevant supplier;the date the cancellation request is received;whether tickets, rooms, transportation, venues, or other services have already been issued or paid for;applicable service fees and non-refundable charges.Some travel services may be non-refundable after confirmation or ticketing.Refunds, when available, will be processed after Eurotourclub LLC receives the applicable funds from the relevant supplier. Processing times may vary depending on the supplier and payment method.
7. Travel Documents
The client is responsible for providing complete and accurate traveler information by the applicable deadline.This may include:legal names;dates of birth;contact information;passport or identification details;nationality;special travel requirements;emergency contact information.Each traveler is responsible for ensuring that passports, visas, entry permits, health documents, and other required travel documents are valid and obtained on time.Eurotourclub LLC may provide general travel information but does not guarantee admission to any country or destination.
8. Travel Disruptions
Airlines, hotels, venues, transportation companies, and other suppliers may change or cancel services because of weather, operational issues, strikes, government restrictions, security events, health emergencies, or other circumstances beyond their control.Eurotourclub LLC will use reasonable efforts to assist the client with available alternatives. Additional costs caused by a supplier change or disruption may be payable by the client unless otherwise required by law or agreed in writing.
9. Client Responsibilities
The client is responsible for:reviewing proposals, itineraries, traveler names, dates, and prices;providing accurate traveler information;meeting payment deadlines;informing travelers about applicable requirements;obtaining internal approvals;ensuring that travelers follow supplier and destination rules.
10. Responsibility for Third-Party Services
Eurotourclub LLC acts as a travel planner and coordinator for services supplied by independent third parties.To the extent permitted by applicable law, Eurotourclub LLC is not responsible for acts, omissions, delays, cancellations, schedule changes, service failures, losses, injuries, or damages caused by third-party suppliers.Nothing in these Terms limits liability that cannot legally be limited.
11. Electronic Acceptance
The client may accept a proposal or these Terms electronically, including by email approval, electronic signature, payment of an invoice, or use of the booked services.Electronic communications may be used for booking confirmations, invoices, itinerary updates, travel documents, and service-related notices.
12. Florida Seller of Travel Disclosure
Eurotourclub LLC is registered with the State of Florida as a Seller of Travel. Registration No. ST46364.
13. Governing Law
These Terms are governed by the laws of the State of Florida, without regard to conflict-of-law principles.Any mandatory rights or protections provided by applicable consumer or travel laws remain unaffected.
14. Contact Information
‍Eurotourclub LLC
6750 N Andrews Ave, STE 300
Fort Lauderdale, FL 33309-2180
United States
‍Florida Seller of Travel Registration No.: ST46364
Email: info@eurotourclub.com